Duties

• Lead and manage Admin & Procurement Team
• Act as a point of contact between the company and suppliers
• Identify potential suppliers based on goods/services or projects required
• Negotiate contracts, terms and deadlines with vendors and suppliers
• Monitor and update relevant stakeholders regarding price fluctuations of goods and vendor pricing etc.,
• Manage the flow of goods to ensure no stock shortage
• Process purchase orders to acquire goods/services
• Review the existing contracts and new contracts closely to ensure contract terms are favorable to the company
• Attend meetings with Operations to get up to date information and needs;
• Prepare and monitor procurement plan to ensure stock is held sufficiently at the warehouse through working closely with other department especially operations
• Attend meetings with vendors and suppliers to obtain information and pricing etc.,
• Plan, coordinate and manage all administrative procedures
• Establish process, workflow and procedure related to admin and procurement works
• Review existing process and workflow, procedure to obtain efficiency and reduce workload
• Manage office space to ensure the cleanse, safety and pleasant working environment are achieved
• Ensure company assets such as office building, fixture and furniture, equipment, vehicles etc., are well-secured and well-maintained
• Ensure administrative spending is planned and arranged according to plan and policy
• Establish Key Performance Indictors for subordinates and perform regular evaluation to ensure their performances are maintained
• Promote, encourage, give feedback and reward the outperformers based on their performance
• Liaise with internal and external stakeholders to ensure smooth operations of admin and procurement

Requirements